Last update: July 3, 2026
Privacy Policy
Introduction
This Privacy Policy explains how Proxy Foods AI (“Proxy Foods,” “we,” “us,” or “our”) collects, uses, shares, stores, and protects personal information when you visit our website, contact us, request information, sign up for updates, or otherwise interact with us through our website or related online services (collectively, the “Site”).
This Privacy Policy is designed to clearly explain:
• What information we collect;
• Why we collect it;
• Which third parties may receive it;
• How long we keep it;
• What rights users may have; and
• How to contact us.
By using the Site, you acknowledge that you have read and understood this Privacy Policy.
Who We Are
Proxy Foods AI is a company based in Washington, D.C., United States.
For privacy-related questions or requests, you may contact us at:
Proxy Foods Inc.
200 Mass Ave NW, Fl 700, Washington, D.C. 20001, USA
Washington, DC
Email: info@proxyfoods.ai
Attention: Privacy Request
Information We Collect
We may collect the following categories of personal information, depending on how you interact with us.
3.1. Contact Information
We may collect your:
• Name;
• Email address;
• Phone number;
• Company name;
• Job title or role;
• Mailing address;
• Billing address;
• Shipping address.
We collect this information when you contact us, submit a form, request product information, request samples, ask for pricing, subscribe to updates, or communicate with us.
3.2. Business and Inquiry Information
We may collect information related to your business or inquiry, including:
• Product interests;
• Sample requests;
• Quote requests;
• Distribution or partnership inquiries;
• Purchase or order-related information;
• Company size or industry;
• Messages or comments you submit to us;
• Information you provide in free-text fields.
3.3. Account Information
If the Site offers account access, portals, or login features, we may collect:
• Username;
• Password or authentication credentials;
• Account preferences;
• Login activity;
• Account-related communications.
Passwords are stored using security measures appropriate to the service provider or platform we use.
3.4. Payment and Transaction Information
If you purchase products or services from us, we may collect transaction-related information, such as:
• Order details;
• Products or services purchased;
• Billing details;
• Shipping details;
• Payment status;
• Invoice information.
Payment card information is processed by our payment processors. We do not intentionally store full payment card numbers on our own systems.
3.5. Technical and Device Information
When you visit the Site, we or our service providers may automatically collect:
• IP address;
• Browser type;
• Device type;
• Operating system;
• Referring website;
• Pages viewed;
• Links clicked;
• Time spent on pages;
• Date and time of visit;
• General location based on IP address;
• Cookie identifiers and similar tracking data.
3.6. Cookie and Tracking Information
We may use cookies, pixels, tags, beacons, analytics tools, and similar technologies to collect information about how visitors use the Site.
These technologies may collect:
• Site usage data;
• Browser and device data;
• Session information;
• Marketing or advertising interaction data;
• Preference data.
You can control cookies through your browser settings. Where required by law, we will request your consent before using non-essential cookies.
3.7. Information From Third Parties
We may receive information about you from third parties, such as:
• Business partners;
• Distributors;
• Brokers;
• Marketing platforms;
• Analytics providers;
• Payment processors;
• Shipping or logistics providers;
• Public business sources, such as company websites, LinkedIn, trade shows, or industry directories.
Why We Collect and Use Information
We collect and use personal information for the following purposes.
4.1. To Respond to You
We use contact and inquiry information to:
• Respond to questions;
• Provide requested information;
• Send product details;
• Respond to sample requests;
• Respond to quote requests;
• Communicate about potential business relationships.
4.2. To Provide Products and Services
We use business, order, shipping, billing, and transaction information to:
• Process orders;
• Provide samples;
• Coordinate deliveries;
• Issue invoices;
• Manage customer relationships;
• Provide customer support;
• Handle refunds, returns, or order issues, if applicable.
4.3. To Operate and Improve the Site
We use technical, device, cookie, and analytics information to:
• Operate the Site;
• Monitor Site performance;
• Fix errors;
• Improve content and layout;
• Understand how visitors use the Site;
• Protect the Site against misuse, fraud, or security threats.
4.4. For Marketing and Communications
We may use contact, business, inquiry, and cookie information to:
• Send newsletters;
• Send product updates;
• Send promotional messages;
• Invite you to events or product announcements;
• Personalize marketing communications;
• Measure marketing performance.
You may opt out of marketing emails at any time by clicking the unsubscribe link in the email or contacting us at info@proxyfoods.ai
4.5. For Legal, Security, and Compliance Purposes
We may use information to:
• Comply with legal obligations;
• Maintain business records;
• Enforce our Terms & Conditions;
• Protect our rights, property, safety, users, and business;
• Detect, prevent, or investigate fraud, abuse, security incidents, or unlawful activity;
• Respond to lawful requests from courts, regulators, law enforcement, or government authorities.
Which Third Parties Receive Personal Information
We do not sell personal information for money.
We may share personal information with the following categories of third parties.
5.1. Website Hosting and Technology Providers
These providers may receive technical, device, account, and usage information.
We share this information so they can:
• Host the Site;
• Maintain Site functionality;
• Provide security;
• Store data;
• Support technical operations.
5.2. Analytics Providers
Analytics providers may receive technical, device, cookie, and Site usage information.
We share this information to:
• Understand Site traffic;
• Measure performance;
• Improve the Site;
• Identify technical issues.
5.3. Email, CRM, and Marketing Providers
These providers may receive contact information, business information, inquiry information, communication preferences, and marketing interaction data.
We share this information to:
• Manage contacts;
• Send emails;
• Respond to inquiries;
• Track communication history;
• Send newsletters or marketing messages;
• Manage customer and prospect relationships.
5.4. Payment Processors
Payment processors may receive billing, transaction, payment status, and payment method information.
We share this information to:
• Process payments;
• Prevent fraud;
• Confirm transactions;
• Manage refunds or chargebacks.
5.5. Shipping, Logistics, and Fulfillment Providers
These providers may receive names, company names, shipping addresses, phone numbers, email addresses, order details, and delivery information.
We share this information to:
• Ship products or samples;
• Track deliveries;
• Resolve delivery issues;
• Fulfill customer or business requests.
5.6. Business Partners, Brokers, Distributors, and Manufacturing Partners
These third parties may receive contact information, company information, product interest information, sample requests, quote requests, and relevant inquiry details.
We share this information when necessary to:
• Respond to your request;
• Provide product availability;
• Coordinate samples;
• Provide pricing;
• Support distribution;
• Evaluate partnership or commercial opportunities.
5.7. Professional Advisors
We may share information with attorneys, accountants, auditors, consultants, insurers, or other professional advisors.
We share this information to:
• Receive legal, financial, tax, insurance, or business advice;
• Manage legal claims;
• Comply with business obligations.
5.8. Government Authorities, Courts, or Law Enforcement
We may share information with regulators, courts, law enforcement, or government authorities when we believe disclosure is required or appropriate.
We share this information to:
• Comply with law;
• Respond to legal process;
• Protect our rights;
• Prevent fraud or security threats;
• Protect users, the public, or our business.
5.9. Business Transfer Parties
If Proxy Foods is involved in a merger, acquisition, financing, restructuring, sale of assets, bankruptcy, or similar business transaction, personal information may be shared with potential or actual buyers, investors, lenders, advisors, or successor entities.
Cookies and Tracking Technologies
We may use the following types of cookies and tracking technologies:
6.1. Essential Cookies
These are necessary for the Site to work properly, including security, page navigation, and basic functionality.
6.2. Analytics Cookies
These help us understand how visitors use the Site, which pages are visited, and how the Site performs.
6.3. Functional Cookies
These help remember preferences and improve user experience.
6.4. Marketing and Advertising Cookies
These may be used to measure marketing campaigns or show more relevant content or advertisements.
Where required by law, we will obtain your consent before placing non-essential cookies. You can also manage cookies through your browser settings.
Retention Periods
We keep personal information only as long as reasonably necessary for the purposes described in this Privacy Policy, unless a longer retention period is required or permitted by law.
Our general retention periods are:
• Contact and inquiry information: kept for up to 3 years after our last interaction with you, unless needed longer for an active business relationship or legal reason.
• Customer, order, billing, and transaction records: kept for up to 7 years, or longer if required for tax, accounting, audit, legal, or regulatory purposes.
• Marketing contact information: kept until you unsubscribe, withdraw consent, or we determine the information is no longer needed for marketing purposes.
• Account information: kept while your account remains active and for a reasonable period after closure, unless a longer period is required for legal, security, or business purposes.
• Technical, cookie, and analytics data: generally kept for up to 26 months, unless a shorter or longer period is used by the specific analytics or technology provider.
• Legal, dispute, and compliance records: kept as long as necessary to establish, exercise, or defend legal claims or comply with legal obligations.
When information is no longer needed, we will delete it, anonymize it, or securely restrict access to it.
Security
We use administrative, technical, and physical safeguards designed to protect personal information from unauthorized access, loss, misuse, alteration, disclosure, or destruction.
However, no website, system, or method of transmission over the internet is completely secure. We cannot guarantee absolute security.
Your Privacy Rights
Depending on where you live, you may have certain rights regarding your personal information.
These rights may include:
• The right to know what personal information we collect;
• The right to access your personal information;
• The right to request correction of inaccurate personal information;
• The right to request deletion of personal information;
• The right to request a copy of your personal information;
• The right to opt out of certain targeted advertising or sharing;
• The right to withdraw consent where processing is based on consent;
• The right to object to certain processing;
• The right to restrict certain processing;
• The right not to be discriminated against for exercising privacy rights.
These rights may be subject to exceptions under applicable law.
U.S. State Privacy Rights
Residents of certain U.S. states, including California, Colorado, Connecticut, Virginia, Utah, and other states with applicable privacy laws, may have additional rights.
Depending on the law that applies, you may be able to request that we:
• Confirm whether we process your personal information;
• Provide access to your personal information;
• Correct inaccurate personal information;
• Delete personal information;
• Provide a portable copy of personal information;
• Opt you out of targeted advertising, sale, or certain types of sharing;
• Limit certain uses of sensitive personal information, if applicable.
We do not knowingly sell personal information for money. If our use of advertising or analytics technologies is considered a “sale,” “sharing,” or “targeted advertising” under applicable law, you may have the right to opt out.
To exercise your rights, contact us at info@proxyfoods.ai with the subject line “Privacy Request.”
We may need to verify your identity before responding. We will not discriminate against you for exercising your privacy rights.
California Privacy Notice
If you are a California resident, this section provides additional information under California privacy law.
In the past 12 months, we may have collected the following categories of personal information:
• Identifiers, such as name, email address, phone number, IP address, company name, and mailing address;
• Commercial information, such as product interests, sample requests, quote requests, order information, and transaction details;
• Internet or electronic network activity, such as browsing activity, Site usage, cookies, and analytics data;
• Geolocation information, limited to general location based on IP address;
• Professional or employment-related information, such as job title, company, role, or department;
• Inferences, such as product interests or business preferences based on your interactions with us.
We collect this information for the purposes described in Section 4.
We may disclose these categories of information to the third parties listed in Section 5.
California residents may have the right to:
• Know what personal information we collect, use, disclose, sell, or share;
• Access personal information;
• Delete personal information;
• Correct inaccurate personal information;
• Opt out of sale or sharing of personal information;
• Limit use of sensitive personal information, if applicable;
• Not be discriminated against for exercising privacy rights.
To exercise these rights, contact us at info@proxyfoods.ai .
EU/UK Privacy Rights
If you are located in the European Economic Area or the United Kingdom, you may have rights under applicable data protection laws, including the right to:
• Access your personal information;
• Correct inaccurate information;
• Request deletion of your information;
• Object to processing;
• Restrict processing;
• Request data portability;
• Withdraw consent where processing is based on consent;
• Lodge a complaint with a data protection authority.
Our legal bases for processing may include:
• Your consent;
• Performance of a contract or steps before entering a contract;
• Compliance with legal obligations;
• Our legitimate business interests, such as responding to inquiries, improving the Site, protecting security, and communicating with business contacts.
International Transfers
Proxy Foods is based in the United States. If you access the Site from outside the United States, your information may be processed in the United States or other countries where our service providers operate.
Data protection laws in those countries may differ from the laws in your country. Where required, we will use appropriate safeguards for international transfers.
Children’s Privacy
The Site is not intended for children under 16 years old. We do not knowingly collect personal information from children under 16.
If you believe a child under 16 has provided personal information to us, please contact us at info@proxyfoods.ai , and we will take appropriate steps to delete the information.
Third-Party Websites
The Site may contain links to third-party websites, platforms, or services.
We are not responsible for the privacy practices, content, security, or policies of third-party websites or services. We encourage you to review their privacy policies before providing personal information.
Changes to This Privacy Policy
We may update this Privacy Policy from time to time. When we do, we will update the “Last updated” date above.
If we make material changes, we may provide additional notice where required by law.
Your continued use of the Site after this Privacy Policy is updated means you acknowledge the updated Policy.
How to Contact Us
If you have questions about this Privacy Policy, want to exercise your privacy rights, or want to submit a privacy request, please contact us at:
Proxy Foods Inc.
200 Mass Ave NW, Fl 700, Washington, D.C. 20001, USA
Washington, DC
Email: info@proxyfoods.ai
Attention: Privacy Request
Please include your name, contact information, the nature of your request, and the state or country where you reside so we can process your request properly.